Dell B1165nfw User's Guide

BASICUser’s GuideDell B1165nfwBASICUser’s GuideThis guide provides information concerning installation, basic operation and troubleshooting on windows

Useful to knowThe machine does not print.• Open the print queue list and remove the document from the list (see "Canceling a print job" on p

Understanding display messages1004. Troubleshooting Replace new cartridge The indicated toner cartridge has almost reached its estimated cartridge lif

Understanding display messages1014. Troubleshooting8 Tray-related messages9 Network-related messagesMessage Meaning Suggested solutionsJam or emptyDoo

Understanding display messages1024. Troubleshooting10 Misc. messagesMessage Meaning Suggested solutionsDoor OpenClose itThe cover is not securely latc

5. AppendixThis chapter provides product specifications and information concerning applicable regulations.• Specifications 104• Regulatory information

1045. AppendixSpecifications1 General specifications The specification values listed below are subject to change without notice. See www.Dell.com for

Specifications1055. Appendix Power ratingb110 volt models AC 110 - 127 V220 volt models AC 220 - 240 VPower consumption Average operating mode Less th

Specifications1065. Appendix2 Print media specifications Type Size DimensionsPrint media weight/CapacityaTrayManual feeding in traybPlain paperLetter

Specifications1075. AppendixThick paperRefer to the Plain paper section Refer to the Plain paper section 86 to 120 g/m2 (23 to 32 lbs bond)• 50 sheets

Specifications1085. Appendix LabelscLetter, Legal, US Folio, A4, JIS B5, ISO B5, Executive, A5Refer to the Plain paper section120 to 150 g/m2 (32 to 4

Specifications1095. Appendix3 System requirementsMicrosoft® Windows® Operating systemRequirement (recommended)CPU RAM free HDD spaceWindows® 2000 Int

111. IntroductionAbout this user’s guideThis user's guide provides information for your basic understanding of the machine as well as detailed st

Specifications1105. Appendix • Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.• Users who have administr

Specifications1115. AppendixLinux Items RequirementsOperating systemRedhat® Enterprise Linux WS 4, 5, 6(32/64 bit)Fedora 5 ~ 15 (32/64 bit)OpenSuSE®

Specifications1125. Appendix4 Network environment Network and wireless models only (see "Features by models" on page 7). You need to set up

1135. AppendixRegulatory informationThis machine is designed for a normal work environment and certified with several regulatory statements.5 Laser sa

Regulatory information1145. Appendix6 Ozone safety7 Mercury Safety8 Power saver9 RecyclingThis product’s ozone emission rate is under 0.1 ppm. Because

Regulatory information1155. Appendix10 China only11 Correct disposal of this product (Waste electrical & electronic equipment)(Applicable in count

Regulatory information1165. Appendix(The United States of America only)Dispose unwanted electronics through an approved recycler. To find the nearest

Regulatory information1175. Appendix• Consult the dealer or experienced radio TV technician for help. Change or modifications not expressly approved b

Regulatory information1185. Appendix Wireless devices are not user serviceable. Do not modify them in any way. Modification to a wireless device will

Regulatory information1195. Appendix19 Thailand only20 Canada onlyThis product meets the applicable Industry Canada technical specifications. / Le pre

121. IntroductionSafety informationThese warnings and precautions are included to prevent injury to you and others, and to prevent any potential damag

Regulatory information1205. Appendix22 Ringer Equivalence NumberThe Ringer Equivalence Number and FCC Registration Number for this machine may be foun

Regulatory information1215. Appendix• When programming emergency numbers and/or making test calls to emergency numbers, use a non-emergency number to

Regulatory information1225. Appendix24 Declaration of conformity (European countries)Approvals and CertificationsJanuary 1, 1995: Council Directive 20

Regulatory information1235. AppendixThe power output of the wireless device or devices that may be embedded in you printer is well below the RF exposu

Regulatory information1245. AppendixThe power output of the wireless device or devices that may be embedded in your printer is well below the RF expos

Regulatory information1255. Appendix27 China only

1265. AppendixCopyrightInformation in this document is subject to change without notice.©2013 Dell Inc. All rights reserved.Reproduction of these mate

ADVANCEDUser’s GuideDell B1165nfwADVANCEDUser’s GuideThis guide provides information about installation, advanced configuration, operation and trouble

128ADVANCED1. Software InstallationInstallation for Mac 131Reinstallation for Mac 132Installation for Linux 133Reinstallation for Linux 1352. Usin

129ADVANCED6. TroubleshootingPaper feeding problems 265Power and cable connecting problems 266Printing problems 267Printing quality problems 271Co

Safety information131. Introduction Caution5 Operating method CautionDuring an electrical storm or for a period of non-operation, remove the power plu

1. Software InstallationThis chapter provides instructions for installing essential and helpful software for use in an environment where the machine i

1311. Software InstallationInstallation for Mac1Make sure that the machine is connected to your computer and powered on.2 Insert the supplied softwar

1321. Software InstallationReinstallation for MacIf the printer driver does not work properly, uninstall the driver and reinstall it.1Open the Applic

1331. Software InstallationInstallation for LinuxYou need to download Linux software packages from the Dell website to install the printer software (

Installation for Linux1341. Software Installation3 Installing the Printer Settings Utility1Make sure that the machine is connected to your computer a

1351. Software InstallationReinstallation for LinuxIf the printer driver does not work properly, uninstall the driver and reinstall it. 1Make sure th

2. Using a Network-Connected MachineThis chapter gives you step-by-step instructions for setting up a network connected machine and software.• Useful

1372. Using a Network-Connected MachineUseful network programsThere are several programs available to setup the network settings easily in a network

1382. Using a Network-Connected MachineWired network setup2 Printing a network configuration reportYou can print Network Configuration Report from th

Wired network setup1392. Using a Network-Connected Machine6 Click the icon (third from left) in the SetIP window to open the TCP/IP configuration w

Safety information141. Introduction6 Installation / Moving Warning CautionDo not block or push objects into the ventilation opening.This could result

Wired network setup1402. Using a Network-Connected Machine9 Enter the password and click OK.10 Select Network Connection on the Printer Connection Ty

1412. Using a Network-Connected MachineInstalling driver over the network • Some features and optional goods may not be available depending on model

Installing driver over the network1422. Using a Network-Connected Machine3 Choose Ethernet.4 Make sure that the machine is connected to the network a

Installing driver over the network1432. Using a Network-Connected Machine5 The searched machines will be shown on the screen. Select the one you wish

Installing driver over the network1442. Using a Network-Connected Machine5 Mac1Make sure that the machine is connected to your network and powered on

Installing driver over the network1452. Using a Network-Connected Machine6 LinuxYou need to download Linux software packages from the Dell website to

Installing driver over the network1462. Using a Network-Connected MachineAdd a network printer1Double-click the Unified Driver Configurator.2 Click A

1472. Using a Network-Connected MachineIPv6 configuration IPv6 is supported properly only in Windows Vista or higher. • Some features and optional g

IPv6 configuration1482. Using a Network-Connected MachineSetting IPv6 addressesThe machine supports the following IPv6 addresses for network printing

1492. Using a Network-Connected MachineWireless network setup • Make sure your machine supports wireless networking. Wireless networking may not be a

Safety information151. Introduction7 Maintenance / Checking CautionUse only No.26 AWGa or larger, telephone line cord, if necessary.Otherwise, it can

Wireless network setup1502. Using a Network-Connected Machine9 Introducing wireless set up methodsYou can set wireless settings either from the machi

Wireless network setup1512. Using a Network-Connected Machine10 Using the WPS button If your machine and an access point (or wireless router) support

Wireless network setup1522. Using a Network-Connected MachineMachines with a display screenConnecting in PBC mode1Press and hold the (WPS) button o

Wireless network setup1532. Using a Network-Connected MachineMachines without a display screenConnecting in PBC mode1Press and hold the (WPS) butto

Wireless network setup1542. Using a Network-Connected MachineRe-connecting to a networkWhen the wireless function is off, the machine automatically t

Wireless network setup1552. Using a Network-Connected Machine11 Using the menu button Some menus may not appear in the display depending on options o

Wireless network setup1562. Using a Network-Connected Machine12 Setup using WindowsDell Printer Easy Wi-Fi InstallBefore Using Dell Printer Easy Wi-F

Wireless network setup1572. Using a Network-Connected Machine5 Choose Wireless.6 The software searches for printers.

Wireless network setup1582. Using a Network-Connected Machine7 Set your printer name and click Next.8 Setup installing printer software.

Wireless network setup1592. Using a Network-Connected Machine9 After the installation is finished, a window asking you to print a test page appears.

Safety information161. Introduction8 Supply usage CautionKeep the power cable and the contact surface of the plug clean from dust or water.Otherwise,

Wireless network setup1602. Using a Network-Connected Machine• For Windows 8,If the installation window does not appear, from Charms, select Search &

Wireless network setup1612. Using a Network-Connected Machine6 Click Next.7 The software searches the wireless network. If the search has failed, you

Wireless network setup1622. Using a Network-Connected Machine The wireless network security window appears when the access point has security setting

Wireless network setup1632. Using a Network-Connected Machine10 When the wireless network setting is completed, disconnect the USB cable between the

Wireless network setup1642. Using a Network-Connected Machine4 Select New Printer.5 Select Wireless.6 The software searches the wireless network. If

Wireless network setup1652. Using a Network-Connected Machine7 After searching the wireless networks, a list of wireless networks your machine has se

Wireless network setup1662. Using a Network-Connected Machine• For the Static methodIf the IP address assignment method is Static, check if Static is

Wireless network setup1672. Using a Network-Connected Machine13 Setup using MacItems to prepare• Access point• Network-connected computer• Software C

Wireless network setup1682. Using a Network-Connected Machine• Network Password: Enter the encryption Network Password value.• Confirm Network Passwo

Wireless network setup1692. Using a Network-Connected Machine6 Read the license agreement and click Continue.7 Click Agree to agree to the license ag

171. IntroductionMachine overview9 AccessoriesPower cord Quick installation guideSoftware CDaa. The software CD contains the print drivers, user’s gui

Wireless network setup1702. Using a Network-Connected Machine• For the DHCP methodIf the IP address assignment method is DHCP, check if DHCP is shown

Wireless network setup1712. Using a Network-Connected MachineItems to prepare• Access point• Network-connected computer• Software CD that was provide

Wireless network setup1722. Using a Network-Connected MachineSetting up Wi-Fi DirectYou can enable Wi-Fi Direct feature by one of the following metho

Wireless network setup1732. Using a Network-Connected Machine16 What is Dell MobilePrint?Dell MobilePrint is a free application that enables users to

Wireless network setup1742. Using a Network-Connected Machine20 TroubleshootingProblems during setup or driver installationPrinters Not Found• Your m

Wireless network setup1752. Using a Network-Connected Machine▪ IP address: 169.254.133.42▪ Subnet Mask: 255.255.0.0Then the machine’s network informa

Wireless network setup1762. Using a Network-Connected Machine• When using the ad hoc mode, in operating systems such as Windows Vista, you might need

3. Useful Setting MenusThis chapter explains how to browse the current status of your machine, and the method of setting for advanced machine setup. •

1783. Useful Setting MenusBefore you begin reading a chapterThis chapter explains all the features available for this series' models to help use

1793. Useful Setting MenusPrint menu Some menus may not appear in the display depending on options or models. If so, it is not applicable to your mac

Machine overview181. Introduction10 Front view • This illustration may differ from your machine depending on your model. There are various types of ma

1803. Useful Setting MenusCopy menu1 Copy feature Some menus may not appear in the display depending on options or models. If so, it is not applicabl

Copy menu1813. Useful Setting Menus• Copy Collation• Collate CopySet the machine to sort the copy job. For example, if you make 2 copies of a 3 page

Copy menu1823. Useful Setting MenusPoster CopyPrints a single-page document onto 4 (Poster 2x2), 9 (Poster 3x3), or 16 (Poster 4x4) sheets of paper,

Copy menu1833. Useful Setting MenusBook CopyThe Book Copy feature allows you to copy an entire book. If the book is too thick, lift the cover until i

Copy menu1843. Useful Setting MenusMargin Shift copyingAllows you to create a binding edge for the document. The image can be adjusted up or down on

Copy menu1853. Useful Setting MenusWatermark copyingThe watermark option allows you to print text over an existing document. For example, you use it

Copy menu1863. Useful Setting Menus2 Copy Setup Some menus may not appear in the display depending on options or models. If so, it is not applicable

1873. Useful Setting MenusFax menu3 Fax Feature Some menus may not appear in the display depending on options or models. If so, it is not applicable

Fax menu1883. Useful Setting Menus4 Sending setup Some menus may not appear in the display depending on options or models. If so, it is not applicabl

Fax menu1893. Useful Setting Menus5 Receiving setup Some menus may not appear in the display depending on options or models. If so, it is not applica

Machine overview191. IntroductionType B1 Document feeder cover 11 Scanner lid 3 109 1 2 58 7 6 4 12 13 14 11 15 16 17 18 192 Document feeder guide

Fax menu1903. Useful Setting MenusAuto ReductionAutomatically reduces an incoming fax page to fit the size of the paper loaded in the machine.Discard

1913. Useful Setting MenusScan menu6 Scan feature Some menus may not appear in the display depending on options or models. If so, it is not applicabl

Scan menu1923. Useful Setting Menus7 Scan setup Some menus may not appear in the display depending on options or models. If so, it is not applicable

1933. Useful Setting MenusSystem setup8 Machine setup Some menus may not appear in the display depending on options or models. If so, it is not appli

System setup1943. Useful Setting MenusAuto ContinueDetermine whether or not the machine continues printing when it detects the paper does not match t

System setup1953. Useful Setting Menus9 Paper setup Some menus may not appear in the display depending on options or models. If so, it is not applica

System setup1963. Useful Setting Menus11 Report Some menus may not appear in the display depending on options or models. If so, it is not applicable

System setup1973. Useful Setting MenusDemo PagePrints the demo page to check whether your machine is printing properly or not.Fax SendPrints a transm

System setup1983. Useful Setting Menus12 Maintenance Some menus may not appear in the display depending on options or models. If so, it is not applic

System setup1993. Useful Setting Menus13 Clear setting Some menus may not appear in the display depending on options or models. If so, it is not appl

2BASIC1. IntroductionKey benefits 5Features by models 7Useful to know 10About this user’s guide 11Safety information 12Machine overview 17Contro

Machine overview201. Introduction11 Rear view • This illustration may differ from your machine depending on your model. There are various types of mac

System setup2003. Useful Setting Menus14 Job manage Some menus may not appear in the display depending on options or models. If so, it is not applica

System setup2013. Useful Setting Menus16 USB setup Some menus may not appear in the display depending on options or models. If so, it is not applicab

System setup2023. Useful Setting Menus18 Email setup Some menus may not appear in the display depending on options or models. If so, it is not applic

System setup2033. Useful Setting Menus20 Document box setup Some menus may not appear in the display depending on options or models. If so, it is not

System setup2043. Useful Setting Menus21 Network setup Some menus may not appear in the display depending on options or models. If so, it is not appl

4. Special FeaturesThis chapter explains special copying, scanning, faxing, and printing features.• Altitude adjustment 206• Entering various characte

2064. Special FeaturesAltitude adjustmentPrint quality is affected by atmospheric pressure, which is determined by the height of the machine above se

2074. Special FeaturesEntering various charactersAs you perform various tasks, you may need to enter names and numbers. For example, when you set up

2084. Special FeaturesSetting up the fax address book3 Registering a speed dial number1Select (fax) > (Address Book) > New&Edit > Spe

Setting up the fax address book2094. Special Features5 Editing speed dial numbers1Select (fax) > (Address Book) > New&Edit > Speed Di

211. IntroductionControl panel overview1EcoTurn into eco mode to reduce toner consumption and paper usage when pc-printing and copying only (see "

Setting up the fax address book2104. Special Features7 Editing group dial numbers1Select (fax) > (Address Book) > New&Edit > Group Di

Setting up the fax address book2114. Special Features9 Printing address bookYou can check your (Address Book) settings by printing a list.1Select ct

2124. Special FeaturesPrinting features • For basic printing features, refer to the Basic Guide (see "Basic printing" on page 49).• This fe

Printing features2134. Special Features12 Using advanced print features XPS printer driver: used to print XPS file format. • See "Features by mo

Printing features2144. Special FeaturesUnderstanding special printer featuresYou can use advanced printing features when using your machine.To take a

Printing features2154. Special FeaturesPoster PrintingPrints a single-page document onto 4 (Poster 2x2), 9 (Poster 3x3), or 16 (Poster 4x4) sheets of

Printing features2164. Special Features• Double-sided Printing• Double-sided Printing (Manual)a• Printer Default: If you select this option, this fea

Printing features2174. Special FeaturesWatermark(Creating a watermark)a To change the print settings from your software application, access Printing

Printing features2184. Special FeaturesOverlaya(Creating a new page overlay)a To save the document as an overlay, access Printing Preferences.b Cli

Printing features2194. Special Features Print Mode • This feature is available only if you have installed the optional memory or mass storage device

Control panel overview221. Introduction12 Adjusting the control panel Illustrations on this user’s guide may differ from your machine depending on its

Printing features2204. Special Features13 Using Direct Printing Utility • Direct Printing Utility may not be available depending on model or optional

Printing features2214. Special FeaturesUsing the right-click menu1Right-click on the PDF file to print and select Direct Printing.The Direct Printing

Printing features2224. Special FeaturesChanging printer settingsYou can use advanced printing features when using your machine.Open an application an

Printing features2234. Special FeaturesUsing helpClick the question mark on the bottom-left corner of the window and click on the topic you want to k

Printing features2244. Special Features7 Change other printing options in each tab, if necessary.8 Click Print. Automatic/manual duplex printing may

2254. Special FeaturesScan features • For basic scanning features, refer to the Basic Guide (see "Basic scanning" on page 59).• This featur

Scan features2264. Special Features17 Setting the scan settings in the computer This feature may not be available depending on model or optional good

Scan features2274. Special Features • ID is the same ID as the registered scan ID for Dell Printer Manager > Switch to advanced mode > Scan to

Scan features2284. Special Features20 Scanning using the WIA driverYour machine supports the Windows Image Acquisition (WIA) driver for scanning imag

Scan features2294. Special Features4 Click Start > All programs > Dell Printers, and start Dell Scan Assistant. Select the Help menu from the w

231. IntroductionTurning on the machine1Connect the machine to the electricity supply first.Turn the switch on if the machine has a power switch. Illu

Scan features2304. Special Features4 According to OS, follow steps below. •For 10.5-Click Devices > Browse Devices on Menu bar.- Make sure that Co

Scan features2314. Special Features4 Select the scanner on the list.5 Click Properties. 6 Place a single document face down on the document glass, or

Scan features2324. Special FeaturesEditing an image with Image ManagerThe Image Manager application provides you with menu commands and tools to edit

2334. Special FeaturesFax features • For basic faxing features, refer to the Basic Guide (see "Basic faxing" on page 60). 24 Automatic redi

Fax features2344. Special Features You can set your machine to print a confirmation report automatically each time sending a fax is completed. Press

Fax features2354. Special Features28 Delaying a fax transmissionYou can set your machine to send a fax at a later time when you will not be present.

Fax features2364. Special FeaturesAdding documents to a reserved fax1Place a single document face down on the document glass, or load the documents f

Fax features2374. Special Features30 Forwarding a sent fax to another destinationYou can set the machine to forward the received or sent fax to other

Fax features2384. Special Features3 Enter the starting tim and ending time, then press OK.4 Press (Cancel or Stop/Clear) to return to ready mode.Sub

Fax features2394. Special Features• Prefix: Select prefix. • Print received fax: After receiving the fax, set prints information for the received fax

241. IntroductionInstalling the driver locallyA locally connected machine is a machine directly attached to your computer using the cable. If your mac

Fax features2404. Special Features35 Receiving manually in Tel modeYou can receive a fax call by pressing (On Hook Dial) button and then pressing

Fax features2414. Special Features This setting may not be available depending on your country. 1Select (fax) > (Menu) > Fax Setup > Re

Fax features2424. Special Features3 The machine prints all of the faxes stored in memory.40 Printing faxes on both sides of the paper • Some menus ma

Fax features2434. Special Features42 Printing sent fax report automaticallyYou can set the machine to print a report with detailed information about

2444. Special FeaturesUsing memory/hard drive features You can use this feature in the models that have a mass storage device (HDD) or memory (see &q

5. Useful Management ToolsThis chapter introduces management tools provided to help you make full use of your machine. • Accessing management tools 24

2465. Useful Management ToolsAccessing management toolsDell provides a variety of management tools for Dell printers. 1Make sure that the machine is

2475. Useful Management ToolsUsing Firmware update utilityFirmware Update Utility allows you to maintain your machine by upgrading firmware.1From the

2485. Useful Management ToolsUsing Dell Supplies Ordering UtilityTo order replacement toner cartridges or supplies from Dell: Availabe for Windows or

2495. Useful Management ToolsUsing Embedded Web Service • Internet Explorer 6.0 or higher is the minimum requirement for Embedded Web Service.•Embedd

Installing the driver locally251. Introduction4 Choose USB.5 Follow the instructions in the installation window.From the Windows 8 Start Screen • Dell

Using Embedded Web Service2505. Useful Management Tools• Usage Counters: Shows the usage count by print types: simplex and duplex.• Current Settings:

2515. Useful Management ToolsUsing Dell Printer Manager • Available for Windows and Mac OS users only (see "Software" on page 7).• For Win

Using Dell Printer Manager2525. Useful Management Tools Select the Help menu or click the button from the window and click on any option you want t

Using Dell Printer Manager2535. Useful Management Tools4 Advanced settings user interface overviewThe advanced user interface is intended to be used

2545. Useful Management ToolsUsing Dell Printer Status The Dell Printer Status is a program that monitors and informs you of the machine status. • T

Using Dell Printer Status2555. Useful Management Tools2 Option You can set printing job alert related settings. 3Order Supplies You can order replace

2565. Useful Management ToolsUsing Dell Printer Experience Dell Printer Experience is a Dell application that combines Dell machine settings and mach

Using Dell Printer Experience2575. Useful Management Tools7 Printing from Windows 8This section explains common printing tasks from the Start screen.

Using Dell Printer Experience2585. Useful Management Tools5 Click the Print button to start the print job.Cancelling a print jobIf the printing job i

Using Dell Printer Experience2595. Useful Management ToolsBasic tabBasicThis option allows you to choose the basic printing settings such as copies,

Installing the driver locally261. Introduction • If you want to install Dell’s printer management tools, you need to install them using the supplied s

Using Dell Printer Experience2605. Useful Management Tools8 Scanning from Windows 8 This section is for the users with multi-functional printers. Sca

2615. Useful Management ToolsUsing the Linux Unified Driver ConfiguratorThe Unified Driver Configurator is a tool primarily intended for configuring

Using the Linux Unified Driver Configurator2625. Useful Management Tools10 Printers configurationPrinters configuration has the two tabs: Printers an

Using the Linux Unified Driver Configurator2635. Useful Management ToolsClasses tabThe Classes tab shows a list of available machine classes.• Refres

6. TroubleshootingThis chapter gives helpful information for what to do if you encounter an error.• Paper feeding problems 265• Power and cable connec

2656. TroubleshootingPaper feeding problemsCondition Suggested solutionsPaper jams during printing. Clear the paper jam.Paper sticks together. • Chec

2666. TroubleshootingPower and cable connecting problemsCondition Suggested solutionsThe machine is not receiving power, or the connection cable betw

2676. TroubleshootingPrinting problemsCondition Possible cause Suggested solutionsThe machine does not print.The machine is not receiving power.Conne

Printing problems2686. TroubleshootingThe machine does not print.The machine may be configured incorrectly. Check the Printing Preferences to ensure

Printing problems2696. TroubleshootingThe wrong printer driver was selected. Check the application’s printer selection menu to ensure that your machi

271. IntroductionReinstalling the driverIf the printer driver does not work properly, follow the steps below to reinstall the driver.14 Windows1From t

Printing problems2706. TroubleshootingThe machine does not print special-sized paper, such as billing paper.Paper size and paper size setting do not

2716. TroubleshootingPrinting quality problemsIf the inside of the machine is dirty or paper has been loaded improperly, there might be a reduction i

Printing quality problems2726. TroubleshootingToner specks • The paper may not meet specifications; for example, the paper may be too moist or rough.

Printing quality problems2736. TroubleshootingVertical lines If black vertical streaks appear on the page:• The surface (drum part) of the toner cart

Printing quality problems2746. TroubleshootingVertical repetitive defects If marks repeatedly appear on the printed side of the page at even interval

Printing quality problems2756. TroubleshootingMisformed characters • If characters are improperly formed and producing hollow images, the paper stock

Printing quality problems2766. TroubleshootingWrinkles or creases • Ensure that the paper is loaded properly.• Check the paper type and quality.• Tur

Printing quality problems2776. TroubleshootingLoose toner • Clean the inside of the machine (see "Cleaning the machine" on page 78).• Check

Printing quality problems2786. Troubleshooting Curl If the printed paper is curled or paper does not feed into the machine:• Turn the stack of paper

2796. TroubleshootingCopying problemsCondition Suggested solutionsCopies are too light or too dark. Adjust the darkness in copy feature to lighten or

2. Menu Overview and Basic SetupThis chapter provides information about the overall menu structure and the basic setup options.• Menu overview 29• Mac

2806. TroubleshootingScanning problemsCondition Suggested solutionsThe scanner does not work. • Make sure that you place the original to be scanned f

2816. TroubleshootingFaxing problemsCondition Suggested solutionsThe machine is not working, there is no display, or the buttons are not working.• Un

Faxing problems2826. TroubleshootingSome of the words on an incoming fax are stretched.The fax machine sending the fax had a temporary document jam.

2836. TroubleshootingOperating system problems1 Common Windows problems Refer to the Microsoft Windows User’s Guide that came with your computer for

Operating system problems2846. Troubleshooting2 Common Mac problems Refer to the Mac User’s Guide that came with your computer for further informat

Operating system problems2856. Troubleshooting3 Common Linux problems Condition Suggested solutionsThe machine does not print. • Check if the printer

Operating system problems2866. Troubleshooting I cannot scan via Gimp Front-end.Check if Gimp Front-end has Xsane:Device dialog. on the Acquire menu.

Operating system problems2876. Troubleshooting Refer to the Linux User’s Guide that came with your computer for further information on Linux error me

288 GlossaryGlossary The following glossary helps you get familiar with the product by understanding the terminologies commonly used with printing as

Glossary289 GlossaryBOOTPBootstrap Protocol. A network protocol used by a network client to obtain its IP address automatically. This is usually done

292. Menu Overview and Basic SetupMenu overviewThe control panel provides access to various menus to set up the machine or use the machine’s functions

Glossary290 GlossaryDHCPA Dynamic Host Configuration Protocol (DHCP) is a client-server networking protocol. A DHCP server provides configuration para

Glossary291 GlossaryECMError Correction Mode (ECM) is an optional transmission mode built into Class 1 fax machines or fax modems. It automatically de

Glossary292 GlossaryGatewayA connection between computer networks, or between a computer network and a telephone line. It is very popular, as it is a

Glossary293 GlossaryIPMThe Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM rate indicates the number of single-sided shee

Glossary294 GlossaryLDAPThe Lightweight Directory Access Protocol (LDAP) is a networking protocol for querying and modifying directory services runnin

Glossary295 GlossaryNetWareA network operating system developed by Novell, Inc. It initially used cooperative multitasking to run various services on

Glossary296 GlossaryPostScriptPostScript (PS) is a page description language and programming language used primarily in the electronic and desktop pub

Glossary297 GlossarySMBServer Message Block (SMB) is a network protocol mainly applied to share files, printers, serial ports, and miscellaneous commu

Glossary298 GlossaryTWAINAn industry standard for scanners and software. By using a TWAIN-compliant scanner with a TWAIN-compliant program, a scan can

Glossary299 GlossaryWPA-PSKWPA-PSK (WPA Pre-Shared Key) is special mode of WPA for small business or home users. A shared key, or password, is configu

3BASIC5. AppendixSpecifications 104Regulatory information 113Copyright 126

Menu overview302. Menu Overview and Basic SetupFax Feature (Continue)Priority SendForward FaxPCSecure Receive OffOnPrintAdd PageCancel JobFax Setup Se

300IndexIndexAaddress bookediting 209general setup 202, 210, 209registering 208using 208address book setup 208Bbuttonseco 21id copy 21numeric k

Index301Indexreceiving in Fax mode 63features 5machine features 177print media feature 106firmware update utility 247front view 18Ggeneral icons

Index302IndexOoptional memorysetting up the optional memory 244output support 45overlay printingcreate 218delete 218print 218Pplacing a machinead

Index303Indexbasic information 225Linux scanning 230Macintosh scanning 229Scanning from image editing program 227, 226, 228SetIP program 138, 171

Menu overview312. Menu Overview and Basic SetupCopy Feature Scan SizeReduce/EnlargeDarkness NormalDark+1- Dark+5Light+5- Light+1Items OptionsCopy Feat

Menu overview322. Menu Overview and Basic SetupCopy Setup Change Default Scan SizeCopiesCopy CollationReduce/EnlargeDarknessContrastOriginal TypeAdjus

Menu overview332. Menu Overview and Basic SetupSystem Setup (Continue)Sound/Volume Key SoundAlarm SoundSpeakerRingerReport All ReportConfigurationSupp

Menu overview342. Menu Overview and Basic SetupNetwork c (Continue)Wireless Wi-Fi ON/OFFWi-Fi DirectWPS SettingWLAN SettingWLAN DefaultWLAN SignalCle

352. Menu Overview and Basic SetupMachine’s basic settings You can set the machine’s settings by using the Device Settings in Dell Printer Manager pro

Machine’s basic settings362. Menu Overview and Basic Setup • When you press the power button, start printing, or a fax is received, the product will w

372. Menu Overview and Basic SetupMedia and trayThis chapter provides information on how to load print media into your machine. • Using print media th

Media and tray382. Menu Overview and Basic Setup3 Loading paper in the tray Illustrations on this user’s guide may differ from your machine depending

Media and tray392. Menu Overview and Basic Setup • Do not push the paper width guide too far causing the media to warp.• Do not use a paper with a lea

1. IntroductionThis chapter provides information you need to know before using the machine.•Key benefits 5• Features by models 7• Useful to know 10• A

Media and tray402. Menu Overview and Basic Setup4 Manual feeding in the trayThe tray can hold special sizes and types of print material, such as postc

Media and tray412. Menu Overview and Basic Setup(●: Supported, Blank: Not supported) EnvelopePrinting successfully on envelopes depends upon the quali

Media and tray422. Menu Overview and Basic Setup• Do not use damaged or poorly made envelopes.• Be sure the seam at both ends of the envelope extends

Media and tray432. Menu Overview and Basic Setup• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed fo

Media and tray442. Menu Overview and Basic Setup6 Setting the paper size and typeAfter loading paper in the paper tray, set the paper size and type us

Media and tray452. Menu Overview and Basic Setup7 Using the output support The surface of the output tray may become hot if you print a large number o

Media and tray462. Menu Overview and Basic Setup9 Loading originalsYou can use the scanner glass or the document feeder to load an original for copyin

Media and tray472. Menu Overview and Basic Setup2 Place the original face down on the scanner glass. Align it with the registration guide at the top l

Media and tray482. Menu Overview and Basic Setup2 Flex or fan the edge of the paper stack to separate the pages before loading originals.3 Load the or

492. Menu Overview and Basic SetupBasic printing For special printing features, refer to the Advanced Guide (see "Using advanced print features&

Key benefitsEnvironmentally friendly• To save toner and paper, this machine supports Eco feature (see "Eco printing" on page 52).• To save p

Basic printing502. Menu Overview and Basic Setup11 Canceling a print jobIf the print job is waiting in the print queue or print spooler, cancel the jo

Basic printing512. Menu Overview and Basic Setup4 Click Properties or Preferences. You can check the machine’s current status pressing the Printer St

Basic printing522. Menu Overview and Basic Setup Select more options and click (Update), settings will be added to the Presets you made. To use a sa

Basic printing532. Menu Overview and Basic Setup1Select (Menu) > System Setup > Machine Setup > Eco Settings on the control panel.2 Select th

542. Menu Overview and Basic SetupBasic copying For special printing features, refer to the Advanced Guide (see "Copy menu" on page 180). 15

Basic copying552. Menu Overview and Basic SetupDarknessIf you have an original containing faint marking and dark images, you can adjust the brightness

Basic copying562. Menu Overview and Basic SetupReduced or enlarged copyYou can reduce or enlarge the size of a copied image from 25% to 400% from the

Basic copying572. Menu Overview and Basic Setup17 ID card copyingYour machine can print 2-sided originals on one sheet.The machine prints one side of

Basic copying582. Menu Overview and Basic Setup • If you do not press the (Start) button, only the front side will be copied.• If the original is la

592. Menu Overview and Basic SetupBasic scanning For special scanning features, refer to the Advanced Guide (see "Scan features" on page 225

Key benefitsWide range of functionality and application support• Supports various paper sizes (see "Print media specifications" on page 106)

602. Menu Overview and Basic SetupBasic faxing • For special faxing features, refer to the Advanced Guide (see "Fax features" on page 233).

Basic faxing612. Menu Overview and Basic Setup4 Enter the destination fax number (see "Keypad letters and numbers" on page 207).5 Press (St

Basic faxing622. Menu Overview and Basic SetupSending a fax to multiple destinationsYou can use the multiple send feature, which allows you to send a

Basic faxing632. Menu Overview and Basic Setup21 Receiving a faxYour machine is preset to Fax mode at the factory. When you receive a fax, the machine

Basic faxing642. Menu Overview and Basic SetupDarknessYou can select the degree of darkness of the original document. The darkness setting is applied

3. MaintenanceThis chapter provides information about purchasing supplies, accessories and maintenance parts available for your machine.• Ordering sup

663. MaintenanceOrdering supplies and accessories Available accessories may differ from country to country. Contact your sales representatives to obta

673. MaintenanceAvailable suppliesWhen supplies reach the end of their life spans, you can order the followings of supplies for your machine: Dependin

683. MaintenanceAvailable maintenance partsTo purchase maintenance parts, contact the source where you bought the machine. Replacing maintenance parts

693. MaintenanceInstalling accessoriesWhen you install optional devices, such as optional tray, memory, etc, this machine automatically detects and se

Features by modelsSome features and optional goods may not be available depending on model or country.Operating System(●: Included, Blank: Not availab

703. MaintenanceStoring the toner cartridgeToner cartridges contain components that are sensitive to light, temperature and humidity. Dell suggests us

Storing the toner cartridge713. Maintenance3 Estimated cartridge lifeEstimated cartridge life (the life of the toner cartridge yield) depends on the a

723. MaintenanceRedistributing tonerWhen the toner cartridge is near the end of its life:• White streaks or light printing occurs and/or density varia

Redistributing toner733. Maintenance1 2

743. MaintenanceReplacing the toner cartridge • Shake the toner cartridge thoroughly, it will increase the initial print quality.• Illustrations on th

Replacing the toner cartridge753. Maintenance

763. MaintenanceMonitoring the supplies lifeIf you experience frequent paper jams or printing problems, check the number of pages the machine has prin

773. MaintenanceSetting the toner low alertIf the amount of toner in the cartridge is low, a message or LED informing the user to change the toner car

783. MaintenanceCleaning the machineIf printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machi

Cleaning the machine793. Maintenance5 Cleaning the insideDuring the printing process, paper, toner, and dust particles can accumulate inside the machi

Features by modelsDuplex (2-sided) printing (Manual)b●USB memory interfaceMemory moduleMass Storage Device (HDD)Duplex Automatic Document Feeder (DADF

Cleaning the machine803. Maintenance1 2

Cleaning the machine813. Maintenance6 Cleaning the pickup roller • Turn the machine off and unplug the power cord. Wait for the machine to cool down.

Cleaning the machine823. Maintenance7 Cleaning the scan unitKeeping the scan unit clean helps ensure the best possible copies. We suggest that you cle

Cleaning the machine833. Maintenance3 Wipe the surface of the scanner until it is clean and dry.1 Scanner lid2 Scanner glass3 Document feeder glass4 W

843. MaintenanceTips for moving & storing your machine• When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the

4. TroubleshootingThis chapter gives helpful information for what to do if you encounter an error.• Tips for avoiding paper jams 86• Clearing original

864. TroubleshootingTips for avoiding paper jamsBy selecting the correct media s, most paper jams can be avoided. To avoid paper jams, refer to the fo

874. TroubleshootingClearing original document jamsWhen an original document jams in the document feeder, a warning message appears on the display. To

Clearing original document jams884. Troubleshooting1 Original paper jam in front of scanner • Illustrations on this user’s guide may differ from your

Clearing original document jams894. Troubleshooting2 Original paper jam inside of scanner • Illustrations on this user’s guide may differ from your ma

Features by models(●: Included, Blank: Not available) Copy ID card copying ●Reduced or enlarged copying ●Collation ●Poster ●Clone ●Book2-up/4-up ●Adju

Clearing original document jams904. Troubleshooting

Clearing original document jams914. Troubleshooting3 Original paper jam in exit area of scanner • Illustrations on this user’s guide may differ from y

924. TroubleshootingClearing paper jams To avoid tearing the paper, pull the jammed paper out slowly and gently. 4 In tray Illustrations on this user

Clearing paper jams934. Troubleshooting5 Inside the machine • The fuser area is hot. Take care when removing paper from the machine.• Illustrations on

Clearing paper jams944. Troubleshooting1 2

Clearing paper jams954. TroubleshootingIf you do not see the paper in this area, stop and go to next step:

964. TroubleshootingUnderstanding the status LEDThe color of the LED indicates the machine's current status. • Some LEDs may not be available dep

Understanding the status LED974. Troubleshooting () WPSbBlueBlinking The machine is connecting to a wireless network.On The machine is connected to a

984. TroubleshootingUnderstanding display messagesMessages appear on the control panel display to indicate the machine’s status or errors. Refer to th

Understanding display messages994. Troubleshooting7 Toner-related messages Message Meaning Suggested solutionsInstall TonerCartridge A toner cartridge